Executive Assistant

Job description

Alkoomi is a young, exciting company founded by Paul and Jayne Taylor in 2005. Based at Wessex House, Eastleigh, it has 8 direct employees (including the Directors and this vacant post), and up to 8 Associates located across the UK, Canada and Mexico. It has a small unstaffed satellite office in Calgary.

Alkoomi provides transformational organisation culture change services to industry, primarily the construction, infrastructure and energy sectors, both in the UK and internationally. We are growing rapidly and seek a motivated, organised Executive Assistant to support the Directors in delivering excellence and safeguarding our brand and reputation, as well as leading the development of office initiatives. As we grow, we need a person who is focused on quality, delivery and are ambitious for the company.

This role will suit someone who has the skills to set the pace in a fast-moving environment, relishes a challenge and is confident in taking the initiative; someone who shares our passion for excellence and is totally customer focused.

The main duties are (but not limited to)

• Providing support to the Directors and senior Associates and acting as primary point of contact for all office related queries, internal and external
• Handling of private and confidential matters
• Supporting the Directors in the project management of client programs, maintaining relationships with clients and ensuring the company delivers on its strategic delivery timelines
• Supporting the Directors with the planning, scheduling and calendar coordination of client Programs, client meetings and other activities
• The assignment of suitable Associate resource to key client activities
• Authorising Associate invoices and related expenses
• Liaison with service providers, in conjunction with other team members
• Data protection controller
• The design and implementation of office related protocols

Skills, Experience and Qualifications

• Excellent literacy and numeracy skills
• Tertiary education
• Computer literate and proficient user of Microsoft Office
• Previous senior PA or operations management experience

Person specific Attributes

• Energetic, committed and enthusiastic
• Assertive, confident and excellent communicator
• Independent worker yet comfortable as part of a collaborative team
• Makes strong and positive impression on others

This is a full-time position, predominantly office based, with working from home every Friday.

The salary is £30,000.00 per annum with auto enrolment into the contributory pension scheme.

A parking place is also provided.